![]() ![]() Make your invoice due date as clear as you can. Accounting departments might even have rules that limit how they’re able to submit payments. Businesses get used to paying for things a certain way. It can also be wise to maximize the number of payment methods you accept, especially if you sell to other businesses. The easier you make it for them to pay, the less likely they are to procrastinate. Many clients really appreciate being able to make online payments or payments over the phone. If you can accept charges online, include a link to where customers can make payments. Do you accept cash, credit or debit cards, PayPal, or even bitcoin for your services? In the email with your invoice, make it clear how you expect to be compensated when invoicing. You want to make it as easy as possible for your client to pay you. You can also explain items you may have a flat rate for. The notes section would be a good place to explain any extra labor charges you’d have to pass to your client. ![]() If you own a construction company, and you’re working on a large job, for example, you may have to contract extra workers or freelancers to help you get it done. You can also use the notes section to include a further explanation for charges you worry a customer might not understand. Skynova’s sample invoice template has a "Notes" section that’s perfect for any words of appreciation you’d like to include in your invoice. A simple "thank you" at the end of the document can really help you appeal to your client. You can further make your customers feel valued by adding a personal note to your invoice. The more a customer feels appreciated, the more likely they are to pay you on time. Being polite is a way of communicating your appreciation to a customer. Always remember to use "please," "thank you," and any other words that ingratiate you to your customers. It’s also important that the language you use is polite. When listing charges, you won’t want to use terms that only other developers will understand, like "Created APIs using Python to optimize navigation to landing pages." Instead, you might use something like, "Improved access to landing pages." Say you’re a back-end developer contracted to improve the functionality of a corporate website. You want to avoid any language that your client won’t understand. This can come into play when you’re listing your services. When you’re invoicing, you want the language in your invoice to be as clear and concise as possible, so there’s no way it can be misconstrued. You may think that jargon makes you sound more professional, but all it really does is confuse your clients. When you’re deciding how to word your invoice, you should resist the urge to use big words and fancy language. You won’t need to rely on programs like Microsoft Word or Excel because our template sets everything up for you, saving you time and money, particularly because you can keep all of your invoices in one place. Our template is also fully customizable and printable if your customers need to have a physical copy. That’s why Skynova has a free invoice template that can help you put together a professional-looking, quality invoice. If you’ve been creating your own invoices, you know how hard it can be to get them just right. If you have trouble writing professional invoices, below are some pointers for making invoices that strengthen your business. Writing an invoice that treads the line between authoritative and warm can be challenging, but it’s one of the best ways to build a strong business relationship with a client. While you should always include certain things, like your business information, a great invoice will show your customer how and when to pay you that doesn’t feel too pushy. To get paid on time, not only should your invoice look as professional as possible, but it also needs to communicate several things to your client. Professional Invoice Writing Tipsĭepending on the nature of your business, there are essential documents, like invoices, that are critical to your business’s bottom line. In this guide, we’ll provide a sample invoice template with effective wording that can help small businesses get paid on time to maintain the cash flow they need to operate. Either way, effectively wording your invoice will help increase the likelihood of getting compensated on time. There might be a perfectly good reason why a client hasn’t paid, or there might not be. Sometimes, clients don’t seem to understand your struggle and drag their feet when it comes to paying for your services. As a small business owner, getting paid on time for your services is crucial. ![]()
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